3 Sample Letters to Parents Seeking Donations for Teachers’ Gifts

The contribution of a teacher to the overall development of a child is priceless. They dedicate time, energy, and passion to stimulating young minds and shaping the future of countless children throughout their lives. As such, it is important to show our gratitude to our teachers in the best way possible. 

There are several ways of showing appreciation for the kindness of teachers, from writing thank you notes to giving them a small token of gratitude in the form of gifts. In particular, giving them thoughtful gifts collectively as a class can be quite meaningful as it leaves an everlasting impact and serves as a memento. 

However, such gestures are not free of cost. To make gift-giving possible, we often turn to parents and expect them to show their support in the form of donations. In this article, we will look at three sample letters to parents, requesting donations for teachers’ gifts. 

The Importance of donations in teacher appreciation

The sentiment behind appreciating teachers comes from a genuine place but putting together meaningful gifts requires financial resources. With a proper amount, you can buy a thoughtful and substantial gift for your teacher. So, this is when we turn to parents for support. 

When parents contribute to a collective fund, it ensures that the burden of funding these gifts does not fall solely on the shoulders of one individual or the school’s budget. It is best if this letter comes from the head of the class or from a single parent who is willing to take responsibility for the event as it carries more weight. Here are some sample letters for your reference. 

Sample Letter 1: Written by Class Head/School Head

Dear Parents,

We hope this message finds you well. As we approach the end of another academic year, it’s the perfect time to reflect upon the incredible journey we’ve undertaken under the guidance of our teachers. They have filled our minds with curiosity and satiated this curiosity with utmost patience. 

To express our heartfelt gratitude to our teachers, we are planning a special “Teacher Appreciation Day” event. We believe that this will be the perfect opportunity to thank our teachers collectively as a class and show appreciation for their hard work. 

To make this event special, we are asking for your support in the form of optional donations, which we will utilize to purchase meaningful gifts and organize a memorable event for the teachers. Any amount, large or small, is greatly appreciated and will help us express our gratitude in a noteworthy way. We do not have a fixed amount set but want you to contribute what you think is best to help us achieve our goals.

To donate, you can [insert donation instructions here]. If you have any questions, please feel free to revert to us. Thank you once again for your support and for being an essential part of our school community. 

Thank you.

{Your Name}

{Your Title/Role}

{Contact Information}

Sample Letter 2: Written by Class Representative or Parent Representative

Dear Parents of [Teacher Name]’s Class,

As we approach the end of another school year, we would like to express our gratitude to our incredible teachers as a class. They have guided and empowered us/our children and this academic journey would be impossible without them. 

As the class/parent representative, I would like to take the initiative to organize a collective gesture of appreciation for our/our kids’ educators. I invite you to join in if you would like to make this year’s token of thanks extra special. Please note that your participation in this group gift is entirely optional, and if you prefer to give an individual gift, that is perfectly fine. Just check the box below to let me know you won’t be participating, so I won’t trouble you about it.

The group gift collection is exclusively for our classroom and you can contribute any amount that you think is best. Please fill in the section below with all details about the donation and send in the amount through your child in a sealed envelope by [deadline]. You’ll find my email address below if you need to reach out to me.

Thank you in advance for considering this gesture of appreciation. It’s a fantastic way to show our teachers just how much we value their hard work and dedication.

Warm regards,

{Your Name}

{Your Email Address}

Donation Form:

Child’s Name: ……………..

Teacher(s) Name: ………….

 Amount Donated: ……………

 We will be opting for individual gift-giving:[ ]

Sample Letter 3: Written by Class Head

Greetings, Amazing [Grade Level] Parents!

Teacher Appreciation Week is just around the corner, running from [Dates], and we are gearing up for a week filled with gratitude and recognition for our passionate educators. Our wonderful volunteers have some fantastic plans in store to make it extra special, and we’d love your involvement and contributions to make it even better!

I’ve taken the initiative to kickstart the collection for a special gift to show our appreciation to Miss/Mr [Teacher’s Name], who has been a source of inspiration for all of us during the school year. We are considering various options such as a gift card, a few of their favorite books, and personalized stationery, but we are also open to other creative suggestions you might have. After all, your input is invaluable in making this gift truly significant.

If you’d like to participate in this class Teacher Appreciation gift, you have two convenient options. You can send your contribution to the school by [deadline] in an envelope clearly labeled with your child’s name and with the title “Donation for Teacher’s Gift.” Alternatively, you can avail the ease of online transactions, by making a payment to my PayPal account using the following link: [PayPal Link]. To ensure we can properly attribute your contribution, please remember to mention your child’s name in the “notes” box.

If you have any questions or additional ideas, please don’t hesitate to reach out. Thank you for your participation and for making Teacher Appreciation Week even more memorable!

Warm regards,

{Your Name}


Points to carefully consider while drafting the letter

Here are a few points you should keep in mind while drafting the letter:

1. State the Purpose Clearly

Be clear in stating the purpose of the letter from the beginning. Let parents know that the letter is about showing appreciation to teachers and seeking their support for this initiative. You can add a subject line for further clarity. In the body of the letter, make sure to be very transparent and clearly outline that the money will be used for teachers’ gifts. 

2. Personalize the Letter 

You can personalize the letter by addressing the guardian by their full name and mentioning the name of their child as well. This emphasizes the importance of individual involvement. 

3. Tone

Make sure to maintain a warm and respectful tone throughout the letter. The goal is to create a sense of community and connect with parents on a personal level.

4. Optional Participation

Remember that some parents may have financial constraints, so make it clear that any amount, no matter how small, is appreciated. Moreover, clearly emphasize that the donations will be confidential and parents are free to opt out of it. 

5. Payment Instructions and Deadline

Whether you are collecting money through cash or PayPal, make sure to provide clear payment instructions. Besides, remember to mention a deadline in your letter so that you can plan accordingly. 

6. Contact Information 

Include your contact information, such as your name, email address, and possibly a phone number, so parents can easily reach out with questions or concerns.

By considering these points while drafting the letter, you can create a heart-touching and effective message to connect with parents and gather their support for your teacher appreciation initiative. Don’t forget to express your gratitude for their participation at the end of the letter!


Expressing gratitude and appreciation to teachers is the least we can do to applaud their continuous dedication and hard work. Donations from parents can be a helpful tool to ensure that students can give a cherishable gift to their teacher. In addition to gifts, you can include a handmade card for your teacher’s appreciation with the signatures of all the students. 

Do not hesitate to reach out to parents and ensure that you save the receipts of the gifts you have purchased and share them with the class. After all, parents must have full knowledge of where their money is going. 

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